Schedule B - Policy 2. Eligibility criteria for CGDNs

Policy 2a):

To be eligible to license a community geographic domain name, the registrant must be:

i)  a legally registered, not-for-profit entity 

and

ii) representative of the local community for the purpose of holding the domain name licence.

Guideline 2a)i):

Evidence of legal registration and not-for-profit status

Entities that are eligible to license a CGDN under Policy (2) (a) (i) are:

  • a company limited by guarantee;
  • an incorporated association;
  • a registered cooperative; and
  • a special committee of local council

Applicants must provide valid registration details for the not-for-profit entity (eg. company name and ACN) accompanied by a copy of its constitution and current membership, including the names of members and the community/interest group/s they represent.

For clarity, commercial (for-profit) entities and government bodies (including local councils) are not eligible to register a CGDN on their own behalf.  However, auDA recognises that local businesses and local councils are often the driving force behind community development initiatives.  Therefore, as part of the local community, commercial entities and government bodies are encouraged to be involved in developing this local public asset through membership of the applicant entity.

Guideline 2a)ii):

Evidence of local community representation

In addition to being an eligible entity under Policy 2(a) (i), applicants must demonstrate that they are "representative of the local community".

“Representative” is defined as membership which includes a reasonable cross-sample of the local residing population reflecting the variety of interests of those residing in the local area. Members can evidence residing status either as a business or residential address. 

“Of the local community” is defined as the population physically residing in the physical place, geographic location or area as geographically bounded by its name and local area by the relevant state/territory Geographic Names Board and as it is recorded on the CGNA national register for geographic names.

Applicants must demonstrate their representation of the local community through membership. This can be done in the following ways:

  •  The applicant is recommended, in most cases, to have a minimum of 8 members. 
  • Members must represent a broad range of community interests and groups. Groups may include, but are not limited to: special community sector interest groups, sporting clubs and groups, hobby groups and clubs, tourism, business, historical clubs/societies, education, charities, not-for-profits, media, arts, culture, entertainment, spirituality/religious, aboriginal, multicultural, women, men, seniors, youth, parents, etc.
  • The applicant is recommended, in most cases, to provide that members should be the elected or most appropriate representatives of their particular community of interest group.  
  • Members can be drawn from adjoining address locality communities if the applicant declares such membership creates a true representation of the local area. Membership from such a local area can only be from adjoining address localities and these must be included in the organisation’s relevant rules, policies or constitution in relation to membership. Such an inclusion of membership does not give the organisation automatic or exclusive rights to all adjoining address locality domain names (refer to Policy 2(c)).
  • In the case of a special committee of local council, the committee must include members who are not local councillors or council employees.
Policy 2b)

There is no restriction on the number of domain names that may be licensed by a single registrant, provided that it meets the eligibility criteria for each domain name.

Guideline 2b):

This rule relates to instances where the local communities in a number of adjoining addressable localities wish to form a single representative entity to manage the CGDNs and community portal website/s for the whole group. It aims to assist in effective and efficient use of resources across smaller communities which share geographic boundaries and similarities in a particular geographic area. 

This rule does not allow an entity to apply for a range of CGDNs in non-adjoining areas where the entity is clearly not “representative of the local community” as per policy 2(a).

An entity that wishes to register and manage a number of CGDNs and associated websites, must demonstrate local support and representation from within each address locality.

 

Policy 1. CGDNs available for registration

Policy 3. CGDN Licence conditions