24th April 2006

auCD Board Minutes - 24th April, 2006

 Public Version

Suite 1106, 1 Queens Rd, Melbourne

Present:  Tony Staley, Cheryl Langdon-Orr, Jo Lim, Leonie Parkinson

Teleconference:  Paul Harcombe

Observers:  John Higgins (Hayes Knight)

 

1.  Continuous Disclosure

There were no matters to be disclosed.

 

2.  Confirmation of Minutes

The minutes of February 2006 meeting were confirmed.

 

3.  Finance Report

The board noted the March accounts.

 

4.  GM Report

The following issues were noted:

  • Grant agreement

 

The board made special note that auCD must obtain written approval from auDA to engage subcontractors. 

An additional $169,000 has been received from the Commercial Geographic Names Release.

Action:  JL to organise addendum to Grant Agreement.

  • LP Employee Agreement

 

The board agreed to establish a remuneration sub-committee.

Action:  CLO to establish and draft LP’s employee agreement.

  • How to Kit

 

The board agreed to provide the How to Kits free on-line and “at cost” only for any hard copy manuals required by the communities.

LP reported that Coochiemudlo Island has a community portal and have offered their feedback on auCD’s product development.

  • Marketing & Promotions

 

The board agreed that having a high-profile “face” to promote auCD would prove valuable.  Suggested names:  Dick Smith, Ernie Dingo and Ian Kiernen.

Action:  LP to follow up with The Capital Group.

 

5. Policy

The board noted that some communities were keen to issue sub-domain names to third parties as a revenue stream.  The board agreed that this would not be a good idea.

 

JL advised that the policy is a draft policy and that auDA would be open to feedback from communities and stakeholders prior to the launch.

Action:  LP to advise Pilot/Test communities to provide feedback on the draft policy.

 

6. Stakeholder Advisory Group

The board agreed that engaging a Stakeholder Advisory Group would be beneficial in gauging continuous community opinion and provide feedback on policy, best practice, etc.  It was agreed that LP would Chair this group on a regular basis.

 

Action:  LP to recommend the process and suggested members of the Group at the next Board Meeting.

 

7. Board Correspondence

No correspondence was received.

 

8. Other Business

  • PH advised of 2 international conferences he will be attending in the near future on best use of geographic names and that he will submit abstracts regarding the CGDNs.

 

9. Next Meeting

The next board meeting will be held on Tuesday June 13th, 3:30pm at Maddock’s office in Sydney.