13th June 2006

auCD Board Minutes – 13th June, 2006

 

 

Public Version

 

Maddocks, 123 Pitt Street, Sydney

 

Present:  Tony Staley, Paul Harcombe, Cheryl Langdon-Orr, Jo Lim, Leonie Parkinson

 

Observer:  Jamie Baker (DCITA)

 

1.  Continuous Disclosure

 

There were no matters to be disclosed.

 

2.  Confirmation of Minutes

 

The minutes of April 2006 meeting were confirmed.

 

3.  Finance Report

 

The board noted the April accounts.
Action:  LP to source quotes for auditing the 2006 accounts.

 

4.  GM Report

 

The following issues were noted:

 

  • Grant addendum agreement

 

The board approved recommended expenditure for additional $169,000 received from the Commercial Geographic Names Release.

 

Action:  LP to reflect in revised budgets.
Action:  JL to organise addendum to Grant Agreement.

 

  • LP Employee Agreement

 

CLO has prepared agreement for Maddocks to check.

 

Action:  CLO to follow up.

 

  • Product development

 

LP advised that Koonwarra and Wyndham are testing/using the How to Kit and that feedback has been sought from the Pilot Groups and other stakeholders.

 

LP advised that the “Community Website in a Box” will be tested by the Test Groups in a 2 day workshop at the end of June.

 

LP advised that Ausregistry has set up the new 2nd level domain name servers and that the locality names from CGNA are still being finalised.

 

The board agreed that auCD will provide face-to-face facilitations at no cost to help communities successfully apply and create their community websites for the first 2 years.

 

Action:  LP to reflect this in the revised budgets.

 

  • Marketing & Promotions

 

LP advised that the launch date will be finalised once a key-note speaker has been confirmed.  The Capital Group are pursuing appropriate “high-profile” potential speakers.

 

  • Stakeholder Advisory Group

 

The board agreed to the recommended suggested members and processes.

 

Action:  LP to invite suggested members and convene the first meeting.

 

5. Policy

 

LP reported that 2 of the pilot communities had provided feedback on the draft policy as follows:

 

            -  That Policy 3d) is limiting and unnecessarily restrictive and is not present
                for other domain name spaces, that the community groups should be
                responsible for ensuring that these sub-domains are used in an appropriate
                manner.

 

 

It was noted that the Community Geographic Domain Name space is the only space that imposes the use of that domain name ie. that it must solely be used for the purpose of operating a community website and therefore the reference to other domain name spaces is not valid.  The board agreed that the issuing of sub-domains to third parties at this early stage would create potential difficulties for community groups to control the use of but are happy to review this policy item  in future.

 

            -  That guideline 2aii) statement indicating that organisations would ideally
                consist of elected members should not be included in the guideline as it  
                creates unwarranted restrictions on an organisation to hold a licence.

 

The board noted that this statement is a recommendation only, not a requirement, but to avoid confusion auDA will re-word to make this more apparent.

 

Action:  JL to adjust the draft policy which will be published as final before the launch date.

 

6. Board Correspondence

 

No correspondence was received.

 

7. Other Business

 

  • JL advised that the auDA board require written reports on auCD activities to be provided at each auDA board meeting.

 

Action:  LP to arrange.

 

8. Next Meeting

 

The next board meeting is to be confirmed based on confirmation of the launch date.